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Importing Disbursement Journals

 

 

Prestige Student Management Systems

 

PROCESS FOR IMPORTING DISBURSEMENT JOURNALS

 

Introduction:

 

The purpose of this document is to complete the process for Importing disbursements from your financial aid third party processor.

 

 

Creating your import document:

 

You can can use either excel or google sheets to create your import. The required fields will be the field with the * next to the column header. The required fields for importing disbursements are.

  • Voucher Number
  • Social Security Number
  • Date of Disbursement
  • Amount
  • Financial Aid Program Type
  • Award Year (example 2018-2019 or 2019)
  • Pay Period Hours

  

Column Header Tags

 

You will copy and paste the column header tags from the Import Data page.

 

Example of import Documents Setup:

 

 

VOUCHER#

SSN

DATE_OF_DISBURSEMENT

AMOUNT

FA_TYPE

AWARD_YEAR

PAY_PERIOD_HOURS

19825

000-00-0000

1/29/2019

2100

PELL

2018-2019

451

 

 

Import Location:

 

Step 1: Go to Setup & Customization/ Import Data

 

Step 2: Select Import Disbursement Payments

 

 

Step 3: Pick Import Type

Step 4: Pick Vendor Type

Step 5: Drag and Drop File or click Browse to load the document.

Step 6: Click Import

 

Once the Import is done if it states (15 records imported) the import had no errors, if an error occur it will give you the line # and type of error that occurred.

 

Example of Warning Errors:

 

WARNING: Line 2: SSN=;Financial Aid Program Type 'FPELL' is not recognized

WARNING: Line 3: SSN=;Financial Aid Program Type 'FPELL' is not recognized

WARNING: Line 4: SSN=;Financial Aid Program Type 'FPELL' is not recognized

WARNING: Line 5: SSN=; is not recognized.

WARNING: Line 6: SSN=; is not recognized.

WARNING: Line 7: SSN=; is not recognized.

 

Prestige School Management Systems                                                        

 

 

 

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