Here you'll find a description of the features and functions of the Time Clock Punches report, which allows the school to see the specific clock-in and clock-out times for students, staff, and instructors.
You can find information on the following below:
- Where to access the report
- How to use the report
- How to edit time clock punch data
- How to view an individual student's time clock report
- Who has permissions to view the report
Report location in Prestige
The Time Clock Punches report is located on the start page of the users, in the quick links section of the start page.
Report features
The report displays the following fields:
- Student ID
- A linked user name, meaning that when clicked, the linked name will open the user's record
- Clock-in and clock-out times throughout the day
- Sum of the daily attendance
You can customize the report by selecting the type of users, the campus locations you want to see, and the specific day you want to view.
This tool can help you identify the number of active students on a specific day and the total time for which they were present.
Using the report
The Time Clock Punches report displays all the clock punch activity for an individual campus location or for all campus locations for a specific date.
By default, the data is presented in ascending order (lowest to highest) based on the daily attendance total.
Clicking on any of the column headers will sort the report based on the values in that column.
At the top right, the report will show the total count of all the users on the report and a sum of all of their clock punch times.
- To start, select the type of individuals to display (Students, Instructors, or Staff).
- Then select the “Show Punches” button to update and view the user data.
Editing the data
Sometimes a student will miss a time punch or leave the campus without clocking out. To fix issues in the data, a user with appropriate permissions may add or edit the punches in the system.
Edit Existing Clock Punches
Hover over the specific field you wish to edit and a pencil icon will appear. Clicking on the pencil will display the “Edit Clock Punch” dialog box, allowing you to:
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- Edit and update the clock punch time
- Delete the entire clock punch record
Hitting “Update” will apply the changes and update the attendance duration for the day.
Hovering over an empty field will display a “+” sign. Clicking on the “+” sign will bring up the "Add Clock Punches" interface.
Once the user saves the punch time, the field is updated.
After the updating the clock punch entries, the attendance duration will be updated.
Individual student report
In addition to the school-wide report, the system has a time clock punches report for each individual student. The student report provides options to select a date range and will show the clock punches and the duration summary for each day.
To access the Individual Student report:
- Select a student, then select "Attendance Record" from the links on the right-hand side of the page.
- Next, select "View Clock Punches" at the bottom of the list on the right-hand side of the page.
From here, the student's attendance activity is available in both a calendar and a list view.
Calendar view
The calendar view displays individual days for the student. Within the field for each date, there is a display showing whether the student was absent or present as well as the amount of attendance credited to them on that date.
To use calendar view, after clicking on the "Clock Punches" link on the right-hand side of the page, click on the name of the particular class you want to view under the "Classes" header (shown below), and a new view will open.
List view
The list view is an individual student report that will display the clock punches for each day, and it's what you will see first when going into the Clock Punches record. To access the list view:
- Go to the individual student's record
- On the right-hand side of the page, select "Attendance Record"
- Next, select "View Clock Punches" at the bottom of the list on the right-hand side of the page
At the top of the report window, you can select the date range. The daily clock punch times will be displayed along with the daily attendance duration.
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Note: Viewers of the list view are not able to edit clock punches. |
Permissions for viewing the report
Administrators have access to student, instructor, and staff clock punches. An administrator can add, edit, or delete the clock punches.
Staff can see records for students and instructors.
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Important: For security reasons, only the system administrator can view staff records, including clock punches. Staff can see students and instructors. |