Prestige Student Management Systems
The purpose of this document is to provide the specifications for filing of Forms 1098, electronically with the IRS FIRE system. Electronic reporting of information returns eliminates the need for electronic filers to file paper documents with the IRS. The IRS does not accept paper file documents for the 1098 so it is incumbent on the school to create an extract file and distribute it to the IRS FIRE system.
The IRS data file from Prestige is a consolidated file for all the school locations. It reports data on every student that paid tuition to the school for the tax year. Once run the file creates a data extract to be uploaded to the IRS site.
Report Location in Prestige
The extract report is included in the Standard Report Section of the Reports Menu.
Required Fields for the Report
There are several fields that are needed in the IRS extract report. In the Prestige System these required fields are listed on the report instructions. Please make sure that each of these fields are populated prior to running the report. The specific field are listed on the right hand side of the page.
For more specific detailed instructions from the IRS click on the “instructions” link on the left hand side of the screen. This will return the 140 page instruction document from the IRS.
These are places to look in the account setup to add the required fields for the extract.
Setup & Customization/ Account & Profile/
Once all the required fields have been populated the extract file can be created.
- Select the tax year
- Determine if you are creating a test file
- Generate report
Note: it typically takes 2-3 minutes for the extract file to run. The system will open a new tab to create the file. During this time the user will see a rotating browser icon in the URL line
Once the file has finished running the the file, a link to the document will show on the bottom of the browser window.
The file will be named:
Year_ school name1098t.txt
Clicking on the document will open notepad or the designed program on your PC for seeing TXT documents.
Upload to IRS
- Save the document locally.
- The user can then log into the IRS site and upload the file.