Career Placement A-Z

Career Placement in Prestige

Introduction:

The purpose of this document is to provide the specifications and description of the career placement functionality in the Prestige system. Career placement is important for schools to track students after graduation. The Career Placement functionality in Prestige provides the functionality for the school to track state board testing dates and results, job placement status, an employer database, and compliance reporting.

The Career placement tracking function in Presige is accomplished through:

Career Placement Form
Career Placement widgets
Career Placement Sparks
Automated follow up sparks
Compliance Reporting

Career Placement Record in Prestige

The career placement data entry and reporting page is located in the student record on the right hand side.

Editing a the Career Placement Form:

The career placement form is designed to be flexible and give the school the ability to collect standardized information needed for reporting as well as customized unique information needed by the school.

Here’s how to edit the career placement form:

1. Go to any “Student Record”

2. Click “Career Placement”

3. Click “New Career Placement Record”

4. Review “Career Placement Record” to determine what needs to be added or removed.

5. Click “Edit Form”

6. “Remove” any fields you don’t need.

Adding Standard Fields to the Career Placement Entry Form

There are a set of standardized fields in the system typically needed for compliance reporting. The school can choose to add or remove those fields from the reporting form.

7.Click “Add Standard Fields”

8. Check all “Standard Fields” that apply.

9. Click “Add”

Adding Custom Fields to the Career Placement Entry Form

Prestige allows the school to add their own custom fields to the career information collection process. This customization gives the school the ability to collect different information needed for local, state or federal compliance reporting.

10.Click “Add Custom Field”

11. Add “Field Title” and “Field Name” (you can use the same title for the field name.

12. Select “Data Type” from the drop down menu

13. Click “Add”

Data Types:

Data types allows the school to specify the format or type of the data that is being collected on the Career Placement record: here are the options available in the data type collection:

Text: Used for short answers
Memo: Used for essay answers
Number: Used for whole numbers
Date: Used for Dates
Yes/No: Used for Yes/No questions
File: Used for File Upload
Response Set (Drop Down List): This will be selected if want a Drop Down Menu
Response Set (Check Box): This will be selected if want a Check Box

Response Set’s are a list of answers to a question by either a check box or drop down menu.

14. Once you are finished editing the “Career Placement Record” Click “Submit”

Career Placement Form Setup

Once the customized and standard fields are selected to be included in the form, the next step is to specify the field layouts.

1. Under “Setup & Customization” Click “Career Placement Form Setup”

2. Add “Form Title”

3. Select the “Field” from the list (right hand side) than drag and drop the field where you want it to be placed on the form (as shown in step 3). Repeat until all fields are added.

4. Select “Required” if applicable

5. Click “Add Section” if applicable

- Skip Steps 6 thru 8 if not adding “Sections”.

6. Add “Section Title”

7. Add “Section Description”

8. Click “Update”

Sample of a Session:

Tools that help manage the Career Placement information:

There are tools in Prestige designed to push out to staff and users highlighting what is missing, what has not been entered and essentially a collection of to do’s.

Widgets:

Students Missing NACCAS Information Widgets

This widget displays all graduates in the reporting year.

Standard Career placement Widgets:

Instant Alerts/Auto Sparks

Think of sparks as your automated helper - you give it a set of conditions to look for and a task to execute, and the system will execute that task when the conditions are met.

The system will check these sets of conditions every hour, and it will perform actions when the set of conditions for a spark has been met.

To build a spark, ask yourself 3 questions: Who? What? When?

Who is the subject of the spark? Sparks can be built for either students or contacts.

What happens when the spark is executed? This is the action (task) you’re looking to perform.

When is the spark going to execute? This is where you list the conditions that must be met in order for the system to execute the task.

UNDER THE “REFERENCE” TAB

In left column click on “Reference”
In left column click on “Automated Sparks”
In the right column click on “New Contact Workflow Rule”(for prospect or customer contacts) or “New Student Workflow Rule” (for students)
Create a “Rule Name” (Example: New prospect Catalog)
Click “Add Condition” (This is a trigger for when X occurs send message to Y to contact Z)
Select “Data” (Where you want the info to pull from)
Select “When This Happens” (equal or not equal)
Select “Value” (type of contact your sending message to)
Add “Action”
Select “Action Name” This the action you wish to occur. (Example: Send Email)
Select “Instant Alert” This is the Instant alert you wish to send.
Type “Sender Name”
Type “Sender Email”
14. Click “Submit”

NOTE: You can add as many “Conditions” and “Actions” needed for each Automated Sparks.

Sample: Autosparks for Career Placement
This Autospark sends a notice to the student if they do not have values in the career placement after they have graduated

“Graduate State Board Exam & Licensure Information” Email to collect state exam & licensure information. Which will include the support tag for the “State Exam & Licensure Section” of the career placement form.

“Graduate State Board Exam & Licensure Information” SMS Text message that asks graduates to check their email for career placement information. All SMS (text message) must be under 160 characters.

“Graduate Placement Verification” Email to collect job placement information. Which will include the support tag for the “Placement Section” of the career placement form

“Graduate Placement Verification” SMS Text message that asks graduates to check their email for career placement information. All SMS (text message) must be under 160 characters.

“Graduate State Exam & Licensure” Email reminder to collect State Exam, Licensure, and job placement information. Which will include the support tag for the “State Exam & Licensure & “ “Placement Section” of the career placement forms.

“Graduate State Exam & Licensure” SMS Text message that asks graduates to check their email for career placement forms. All SMS (text message) must be under 160 characters.

“Graduate State Exam & Licensure Information” This is the 1st auto spark that is triggered 45 days after the students status is changed to Graduated/Completed. The auto spark sends out an email and a text message of the instant alerts with the career placement form link.

“Graduate Placement Information” This is the 2nd auto spark that is triggered 90 days after the students status is changed to Graduated/Completed. The auto spark sends out an email and a text message of the instant alerts with the career placement form link.

“Graduate Placement Information Reminder” This is the 3rd auto spark that is triggered 120 days after the students status is changed to Graduated/Completed. The auto spark sends out an email and a text message of the instant alerts with the career placement form links. The reminder will have a link to both of the career placement forms.

Instant Alerts

Instant Alerts are a quick method to send or notify a student or staff member of an upcoming event, school closure or any other communication that you wish to create.

*Instant Alerts” are delivered via text or email.

UNDER THE “COMMUNICATION TAB”

In the left column under "Communication" click on “Instant Alerts.”

1. Click on “New Alert” in right column under “Instant Alerts”.In the “To” portion of the screen you will find gray “field boxes” labeled with the groups you may want to send your “Instant Alert”. Click inside the correctly labeled gray “field box” or boxes to choose who to send your alert. You may also filter your selection to select which campus you would like to target if you have multiple campuses.

2. EXAMPLE: “ADD STUDENTS”, at the top of this screen. Your “Departments” (programs) will be listed so you may select one or all of your students in that particular program. Here also you may choose to select a group of students or search for a student by last name by accessing the “alphabet” bar at the top of the screen.

3. Choose which type of “Instant Alert” to send, either “Email” or “SMS” (text) message.

4.*If you choose “Email”, formatting and design options are available.

5. Type the subject of your message here.

6.There are many design and formatting options available to use to make your message as simple or as elegant as you wish.

7. Type the content of your message here.

8. “Attach File” allows you to browse and attach your “Instant Alert” to any type of file in your computer that you wish.

9. “Save Copy In Correspondence Folder” check mark this box if you wish to save your newly created “Instant Alert”. Click on “Send” to publish your “Instant Alert”.

NACCAS Career Placement Report

1. Click “Standard Reports”

2. Select “Annual Report”

3. Add “Department”, “Program” (leave all programs if it doesn’t need to be separated by program), “Campus” (leave all campus if it doesn’t need to be separated by campus), and reporting “Year”.

4. “Student Status” Check all applicable student statuses or “Check All” (if all statues apply).

5. “Program Status” Check all applicable program statuses or “Check All” (if all statues apply).

6. Click “Generate Report”

Sample of the Annual Report

Exemption List

This is a list of all students that have “Accreditation Exemptions”

Sample of the Exemption List

Sample of the Worksheet

This is the worksheet for your accreditation numbers for career placement and completion rates.

NACCAS 2022 Report Changes:

NACCAS is now allowing terminated students to be excluded from the annual report if they meet the exemption requirements.

The only withdrawn students that will count against you on the NACCAS annual report are students who request to be withdrawn from their program of study.

NACCAS also added if a student becomes incarcerated within 6 months of completion of the program they also are exempt from the annual report.

The only exclusion to the new terminated exemptions are:

Student in a program of less than 1 academic year (900 hours) who dropped out within 30 calendar days of beginning classes.

This used to be 15 calendar days.

Student in a program of 1 academic year (900 hours) or greater who dropped out within 60 calendar days of beginning classes.

This used to be 30 calendar days.

We have added a new form to all NACCAS school sites this form will be filled out when a student meets the criteria for exemption terminated students. Please put in a help desk ticket if the form is not on your site or if you have other exemptions that need to be added.